Incorrect Payment to Member for Reimbursement

[bfranke]

We were reviewing organizational budgets, and we noticed that expenditures to date for the primary were more than they had anticipated. After reviewing expenses, it appears that I fat-fingered one of the entries. The second approval didn't pick up on the incorrect total either, which was $386 instead of $3.86. Now that the EFT has been executed, what is the process for correcting my error? The member said they remember seeing it deposited and confirmed that they had received it, but weren't sure what it was for.

[jdlessley]

The member receiving the payment should return the excess. They will have to make the return using a paper Tithes and Other Offerings slip. Have the member enter the excess amount in the same budget category the funds were distributed from. They will do this in the Other line and write in the budget category name in the space below the word Other. This the only approved method of returning the excess. Excess reimbursements will not be counted as a donation since members cannot make contributions to any budget category but excess payments from a budget category can be returned to the budget category.

[bfranke]

Thank you. We thought that would be the best way, but we wanted to make sure that we did it right.