Calendar Resource Scheduling, 2 stakes, 1 common building

Discussions about the Calendar Tool at lds.org. Questions about the calendar on the classic site should be posted in the LUWS forum.
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boozer
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Location: USA, California, Milpitas, [Think 'San Jose']

Calendar Resource Scheduling, 2 stakes, 1 common building

#1

Post by boozer »

We have one large building that is used by wards from two stakes.

What are the best practices for using the calendar events resource tool?

We have one building coordinator, for obvious reasons, and they are located in the stake that the building belongs to.

If both stakes set up resources for this one building, then the calendaring system would falsely say, “No recourse conflicts” when there are conflicts, as there are two independent resource allocation lists for this one building.

The best I can come up with is to have the stake that the building does not belong to, refuse to set up any resources for this building. Then when wards from this “non-primary” stake create events, they can not choose any resources. The event will still generate a “No resource conflicts” message, but having chosen no resources, it should be assumed no resources have been reserved.

Any ideas?
jdlessley
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#2

Post by jdlessley »

How was this location scheduled in the past before the new calendar even existed? I am sure some version of the method used before could be implemented until the full capabilities of the new resource calendar are programmed. I have several ideas but the best method I can see would be to not have too much change from the ways things have done in the past if possible.
JD Lessley
Have you tried finding your answer on the ChurchofJesusChrist.org Help Center?
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aebrown
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#3

Post by aebrown »

boozer wrote:We have one large building that is used by wards from two stakes.

What are the best practices for using the calendar events resource tool?

We have one building coordinator, for obvious reasons, and they are located in the stake that the building belongs to.

This has already been considered and addressed by the calendar application. I think it should work pretty well, if the documentation is correct in the help system at Manage Locations or Resources Shared By Two Stakes.
Questions that can benefit the larger community should be asked in a public forum, not a private message.
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