Building keys are issued by the local Facilities Management (FM) Group to wards/branches and stakes. These local units are responsible for tracking who has each of these keys.
The stake physical facilities representative (PFR) is a high councilor assigned to interface with the local FM Group on all matters relating to the buildings, and in particular to building keys. The PFR then works with wards to make sure that keys are issued to the proper individuals, that keys are properly tracked, that proper security is maintained, and that keys are transferred as callings change.
To assist in this tracking, forms such as the following may be useful: